Hoyt Arboretum Friends Job Opening

Title: Volunteer Coordinator and Assistant to the Program Director

Reports To: Hoyt Arboretum Friends Program Director

Status: Part Time, 10 Hours per week, non-exempt

Rate: $12 Per hour

Application Deadline: February 6th

About Hoyt Arboretum

Hoyt Arboretum is Portland's global garden in the wild, where we grow and exhibit trees and plants from around the world while educating our community and conserving vitally important plant bio-diversity. Hoyt Arboretum relies on the support of Hoyt Arboretum Friends (HAF), a membership-based, nonprofit organization working in partnership with Portland Parks & Recreation.

Position Summary

Working under the supervision of the Program Director, the Volunteer Coordinator and Assistant to the Program Director will recruit and manage volunteers for HAF and will provide general administrative assistance to the Program Director.

The ideal Volunteer Coordinator and Assistant to the Program Director will have excellent organizational and communication skills. They will be able to manage, oversee and coordinate all types of people from all types of backgrounds, and can interact easily with all ages, socio-economic groups and personality types. They listen as well as speak clearly, keep good records, manage time well, and delegate by matching those volunteers best suited to a given need. Patience is a plus, as are kindness and consideration, while attending to time constraints or other demands.

Duties and Responsibilities

Recruits new volunteers for various projects and appropriately fits them to HAF’s given needs
Manages the volunteer staffing of the Hoyt Arboretum Visitors Center and Nature Store
Fills in as needed for volunteer absences to ensure 100% store coverage
Aides the Program Director in Nature Store management and general upkeep
Aides the Program Director and Executive Director with special projects and administrative support
Interacts with Hoyt Arboretum visitors
Performs other related duties as needed

Knowledge, Skills and Abilities

Knowledge of, or experience with volunteer recruitment, training and management
Knowledge of Hoyt Arboretum
Retail experience
Experience with donor databases, Gift Works especially
Excellent customer service skills
Ability to communicate effectively both verbally and in writing with staff, employees and the public
Good analytical and problem-solving skills
Ability to operate standard office and retail equipment including but not limited to computers, copiers, scanners, calculators and point of sale systems
Ability to use Microsoft Office and Microsoft Outlook
Ability to follow oral and written instructions

Minimum Qualifications

High School diploma or equivalent

Hours and Compensation

$12 per hour
generally 10 hours per week, will vary depending upon program assistance and need to fill volunteer absences

Application Deadline: February 6th

To Apply:

Please send cover letter and resume to:

Program Director

Hoyt Arboretum Friends

4000 SW Fairview Blvd.

Portland, Or 97221

Or email: laura.zanetto@portlandoregon.gov

For current employment opportunities with the City of Portland, please visit the Portland Parks & Recreation webpage.

Hoyt Arboretum Friends is an equal opportunity employer committed to a diverse, multicultural work environment.